The Beehively Bulk Importer allows administrators to quickly add all your parents and students in your Beehively school. To get started, go to the People section. If you are an administrator, you will see the Add button and the Bulk Add button right beside it. Click the Bulk Add button to access the Bulk Uploader.


The Bulk Uploader screen consists of a 2 part process. First, you will download a Bulk Upload Template file that has all the fields for parents and students listed as columns. (You are free to use other CSVs, but the Bulk Upload Template is recommended to help you format your data). Using this file, you can add data from another spreadsheet or export from another management system. Once your data is in place, you can re-upload it to the system and map the fields to the ones used in Beehively.


Here are some tips to keep in mind for formatting data when using the Bulk Uploader:

  • The Bulk Uploader Template includes 
  • The Bulk Uploader Template includes information for 2 Students and 2 Parents. If you want to include more students or parents, you can copy the relevant set of fields and append it to the right end of the row.
    I.e. to add "Student 3", copy columns B:1 to Y:1 and paste them on the end.
  • Make sure ALL dates are in MM/DD/YYYY format.
  • The Bulk Uploader Template includes Primary Beehively fields. If you want to include any data in custom fields, then add a new column besides the relevant person and give proper header to it.

    i.e. to add Food Allergies information about student 1 add a new column named ""Food Allergies-S1"" after column `CF`"



STUDENT FIELDS
First Name
Last Name
Middle name
Preferred name
Email
Classroom ID
Grade level
Primary phone for directory / Home
Voice number 1
Text number 1
Primary address - Address
Primary address - City
Primary address - State
Primary address - Postal Code
Religion
Ethnicity
Primary Language
Birth Date
Birth Place
Gender

PARENT FIELDS
Title
First Name
Last Name
Email
Middle name
Preferred name
Primary Parent/Caregiver/Guardian
Primary phone for directory / Home
Secondary email
Voice number 1
Text number 1
Primary address - Address
Primary address - City
Primary address - State
Primary address - Postal Code
Religion
Ethnicity
Primary Language
Birth Date
Birth Place
Occupation
Gender