Using the Roles menu, you can clearly control what parts of the software your staff and users have access to. Each user is assigned Roles, which are sets of Permissions which specify what a user is allowed to access. Administrative Roles are managed through the People section, while Group Roles are managed through editing the Group on the Classroom/Groups page.
On the Roles page, we have also specified what access each permission grants. You can mouse over the associated info tooltips (?), and it will show you what that permission grants access to.
Part 1: Understanding the Manage Roles page
Under the Administration menu, select Roles. When you click on it, it will take you to the Manage Roles page.
On the Manage Roles page, you’ll see the two role categories; Administrative and Group.
Administrative: These roles are composed of sets of permissions designed for school administrators. These permissions apply to the entire school. Please note that there is a default “Administrator” role that allows access to all permissions by default.
Group: These roles are composed of sets of permissions designed for teachers or other group administrators. These permissions apply to particular groups. Please note that there is a default “Group Leader” role that allows access to all group-level permissions by default.
Within these two categories you can create any number of custom roles with varying sets of permissions. For more on this, please see the Custom Roles page. You can also assign group roles to the Schoolwide Group, which will allow a user to customize the school home page, send schoolwide announcements, and add schoolwide events to the calendar without the ability to change other groups. For more about the schoolwide group, click here.
Part 2: How To Assign Administrative And Group Roles To Users
Assign Admin-level Permissions To School Administrators
To assign an Administrative Role, first go to the People section and find the profile of the user you would like to assign Administrative Roles to. On their profile edit screen, you will see the Administrative Roles section. You simply have to check the checkbox next to the Administrative Role you wish to apply and then hit Save at the bottom of the page. As soon as you save, that user will have all the Administrative level permissions associated with that role.
Assign Group-level Permissions To Teachers Or Other Staff Members
To assign a group level role to a staff member, you have to go to the Classroom/Groups page under the Administration menu. This will bring you to the Setup Groups page.
From the Setup Groups page, you can see a list of all classrooms and groups in the left sidebar. Click on any classroom and click the “+” icon under Class Teacher to add a teacher to the group.
From the panel that pops up from the right, you can select any user in the school to add to the group. You can select a role for Class Teachers or Additional Staff members from the dropdown menu next to their name. As soon as you save the group, that user will have all the Group level permissions associated with that role. The default role is Group Leader. For more on how to set up a group, click here.