If you are a teacher using Google Classroom to organize your grades and assignments, Beehively allows you to sync your assignments and grades from Google Classroom into Beehively.
Note: Your school must have its G Suite account linked to Beehively and Google Sync turned on for teachers in order to use this feature. Contact your administrator if this is not set up yet. Also, the Google Classroom/Beehively sync is one way. Data entered in a linked Google Classroom is synchronized to its corresponding Beehively subject. If you change things in Beehively, those changes will not be reflected in Google Classroom.
Creating a new Google Classroom for a Course
To create a new Google Classroom for your course, navigate to the course edit page and click on the desired course. You will see a section near the top of the page labeled “Sync this course to” and underneath that "Google Classroom". If you do not see this section, it may be restricted based on your school’s settings or not set up yet.
The "Sync and setup a new Google Classroom" (option #1) will set up a new Google Classroom associated with the teacher who is marked as the Primary Teacher of the subject. Once that is complete, you will be required to Accept this course in Google classroom and free to start using the Google Classroom as you normally would. When an assignment is returned in Google Classroom, grade data is pulled in to the associated Beehively subject and can be viewed as you would any other assignment in Beehively. You can also add assignments in Beehively as normal, but these won’t sync backwards into Google Classroom.
The "Sync with your existing Google Classroom" (option #2) allows you to connect the course to a Google Classroom that already exists. Just select your existing Google Classroom’s course from the drop. You can find all the courses that Active (i.e. not archived in Google classroom) and courses that are not synced with any other Beehively Course in this list of courses available for your to sync in Beehively.
If you choose either of the available options to set up your Beehively course for syncing, it's important to manually trigger a sync to ensure everything is syncing correctly and no data is missing in Beehively. To do this, go to the course's assignments page by clicking the "Grades" button (screenshot 1) on the course edit page. Then, click "Auto Sync Settings" and select "Sync Now" (screenshot 2). The process will take a few seconds to complete. Once finished, you can check the final status by clicking "Logs," where you'll see a "Sync Started" message, indicating that the sync setup is working properly.
Troubleshooting
Now that you have successfully linked your Beehively subject to Google Classroom, there is an easy way to verify that everything is working properly. When you load the gradebook of a course that is synced with a Google Classroom, it will automatically pull the most up to date data from Google Classroom.
In the Gradebook, when viewing the linked course, you will see a new button labeled Auto Sync Settings with a Google Classroom icon in the top right.
This button will show a popup that allows you to force the subject to sync to the most current data available from Google Classroom, and also view sync logs. If there are any issues with a particular student or any other errors arise, you will be able to see what’s going on from the Logs view.
If you have any questions or would like assistance setting up Google Classroom Sync, Beehively is here to help you. Please contact Beehively support to speak to our Support team today!